> ## Documentation Index > Fetch the complete documentation index at: https://help.dingtalk.io/llms.txt > Use this file to discover all available pages before exploring further. # Working with AI Table views > 💡 A view is not a new table — it's a saved filter + a way to present data! > 💡 **A view is not a new table** — **it's a saved filter + a way to present data**. > In AI Table, the same table can show up as **grid, kanban, calendar, Gantt, gallery, map** in different scenarios. You can also organize and filter the displayed data with grouping, filters, and sorting. For example, on a task management table, the default "All data" view is a grid view. To also see only tasks assigned to you, create another grid view with filter "Assignee = me" — now the table flips between the two views fast. Remember: deleting a row in any view deletes it across all views of the table — views are ways to look at the table, not copies. Get this and you've understood AI Table views. AI Table currently offers these view types: **Grid** Classic spreadsheet display. **Gantt** [Gantt view](/aitable/views/gantt-view) makes time-based project progress visual. **Calendar** Date-sensitive data fits [calendar view](/aitable/views/calendar-view). **Kanban** Better for stacking records as cards by status. **Gallery** For tables with key images or documents — preview the cover as cards. **Form** Create a [form basics](/aitable/forms/form-basics) for the table — distribute it so others fill data into the table. ## View basics ### Create a view First step: create a view. Click **+ New view** and pick a type. ![](https://img.alicdn.com/imgextra/i2/O1CN01uJLTjQ1nzKqMu8uY3_!!6000000005160-2-tps-1276-630.png) ### Rename a view Way 1: double-click the view name to edit: ![](https://img.alicdn.com/imgextra/i4/O1CN01yfMi1v1xEkia3aqnI_!!6000000006412-2-tps-2666-506.png) Way 2: click the icon next to the view name, pick **Rename**: ![](https://img.alicdn.com/imgextra/i1/O1CN01yR6cP529tJB8sLWpE_!!6000000008125-2-tps-1446-858.png) ### Add a description 1. Click the icon next to the view name, pick **Edit view description**. 2. Type and save. A small icon appears next to views that have a description. ![](https://img.alicdn.com/imgextra/i3/O1CN013Fy7xH1PSJVdPbP8P_!!6000000001839-2-tps-1458-842.png) ### Duplicate a view Quickly create a similar view. Click the icon next to the view name, pick **Duplicate view**. ![](https://img.alicdn.com/imgextra/i2/O1CN015cGXXy1fEbVPWzAWN_!!6000000003975-2-tps-1550-842.png) ### Delete a view Note: deleting a view does not affect table data — the records are not deleted. Click the icon next to the view name, pick **Delete view**. ![](https://img.alicdn.com/imgextra/i2/O1CN01oYXwbb1OmdT1pNu9f_!!6000000001748-2-tps-1368-812.png) ### Move and search views Drag a view tab to reorder. You can also drag in the dropdown menu for bulk reorder. With many views, search in the view dropdown. ![](https://img.alicdn.com/imgextra/i4/O1CN01YlgcQ61hgf03doT11_!!6000000004307-2-tps-984-472.png) ### Group Set group conditions to group displayed data. Details: [Grouping](/aitable/basic-operations/grouping). ### Filter Set filter conditions to filter displayed data. Details: [Filters and filter groups](/aitable/basic-operations/filters-and-filter-groups). ### Sort Set sort conditions to sort displayed data. Details: [Sorting](/aitable/basic-operations/sorting). ### Adjust row height For more info per row, change row height in grid view. Details: [Adjust row height](/aitable/basic-operations/row-height). ### Cell coloring Grid view supports cell coloring — color cells, rows, columns, or row markers by condition. Details: [Cell coloring](/aitable/basic-operations/cell-coloring). ### Add a record / row 1. Click **Add record** at the top — adds at the top by default. 2. Click the **+** at the boundary between two records to add between them. 3. Click the **+** at the bottom for a fast add at the bottom. Note: with sorting active, the position of newly created records follows the sort. ![](https://img.alicdn.com/imgextra/i4/O1CN012P9WLK252OxnGJhnV_!!6000000007468-2-tps-1418-564.png) ### Add a sub-record In the first column of grid view, click the **+** on the right of a cell to add a sub-record. Sub-records are for parent-child scenarios — e.g., a big task with several sub-tasks. ![](https://img.alicdn.com/imgextra/i1/O1CN01Aj0iDe1cOjPsQhXut_!!6000000003591-2-tps-1132-488.png) ## Advanced ### Make a view private Click the icon next to the view name, pick **Only visible to me**. Only views you created can be private. Private views are visible only to you and don't affect others. ![](https://img.alicdn.com/imgextra/i1/O1CN01G0AJTB1PKzAjMf312_!!6000000001823-2-tps-1784-846.png) ### Lock a view Click the icon next to the view name, toggle **Lock view**. When locked, no one can change grouping, filter, sort, cell coloring, or any view config. ![](https://img.alicdn.com/imgextra/i2/O1CN01Zl8QlP1DACSJplpz6_!!6000000000175-2-tps-1808-860.png) ### Share a view Click the icon next to the view name, pick **Copy view link** — paste to share. ## FAQ #### **Q: Max sub-record depth in grid view?** A: 4 levels under one parent. #### **Q: Do advanced permissions on a parent propagate to sub-records?** A: No. Parent and sub-record permissions are independent. For "records related to me" rules, fill the member field on **both** parent and sub-record. Filling only the parent has no effect on sub-records. #### **Q: Can sub-records be a group-by condition?** A: Not yet. Group conditions only apply to the first-level parent. #### **Q: How do filter / find results display when sub-records match?** A: When the result is a sub-record, the system shows it together with all of its parents. #### **Q: Why can't I delete this view?** A: Possible reasons: * It's the last view in the table — the table needs at least one view. * You lack delete permission. Without advanced permissions, editor / admin can delete; with advanced permissions, you need explicit add / edit / delete view permissions. * The view is locked. Unlock it before deleting.