> ## Documentation Index
> Fetch the complete documentation index at: https://help.dingtalk.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Permissions settings | Document permissions overview

> When you create a new document under My Docs, by default only you can view, edit, or delete it.

## 1. Who can view or edit a newly created document by default?

* When you create a document under My Docs, by default only you can view, edit, or delete it.

* When you create a document in a Knowledge Base, by default all members of that Knowledge Base can view it. Member permissions are inherited from the Knowledge Base's "Members and permissions" settings.

* When you create a sub-document under an existing document, by default all collaborators of the parent document can view it. Their permissions on the sub-document are inherited from the parent document by default, and can be modified or removed.

## 2. What are the default permission settings for a new document or folder?

For documents or folders created under My Docs or in a Knowledge Base in DingTalk Docs, the default permission settings are as follows:

| **Permission rule**                                                                                | **Default setting**                                 |
| -------------------------------------------------------------------------------------------------- | --------------------------------------------------- |
| Allow sharing the document outside your organization                                               | Yes                                                 |
| Allow people outside your organization to request access                                           | Yes                                                 |
| Restrict: Only users with "Can manage" permission can share the document outside your organization | Yes                                                 |
| Who can add collaborators                                                                          | Anyone with "Can edit" permission or above          |
| Restrict: Only users within your organization can add collaborators                                | Yes                                                 |
| Who can comment                                                                                    | Anyone who can view the document                    |
| Show watermark                                                                                     | Off                                                 |
| Who can copy content, create a duplicate, print, or download                                       | Anyone with "Can view/download" permission or above |

For documents or folders created under My Files or Team Files in Drive, the default permission settings are as follows:

| **Permission rule**                                                                                | **Default setting**                          |
| -------------------------------------------------------------------------------------------------- | -------------------------------------------- |
| Allow sharing the document outside your organization                                               | Yes                                          |
| Allow people outside your organization to request access                                           | Yes                                          |
| Restrict: Only users with "Can manage" permission can share the document outside your organization | Yes                                          |
| Who can add collaborators                                                                          | Anyone with "Can manage" permission or above |
| Restrict: Only users within your organization can add collaborators                                | Yes                                          |
| Who can comment                                                                                    | Anyone who can view the document             |
| Show watermark                                                                                     | Off                                          |
| Leak prevention                                                                                    | Off                                          |

## 3. Where can I modify the permission settings?

### 1) Modify permission settings for a single document, file, or folder

* Anyone with "Can manage" permission on a document, file, or folder can adjust permission rules under Manage permissions > Permission settings.

### 2) Modify permission settings for a Knowledge Base

* Anyone with "Can manage" permission on a Knowledge Base can adjust permission rules under More settings > Security settings of the Knowledge Base.

## 4. How do I grant permissions to others?

To invite others to view, edit, or manage a document together, you need to grant them the appropriate permissions.

* Method 1: Click Share, then search for **users, groups, departments, or roles** in the "Invite collaborators" search box, and add them as collaborators with the appropriate permissions.

* Method 2: Go to Manage permissions from More or Share, then click Add collaborators to add others as document collaborators and grant permissions.

## 5. How are document permission settings inherited?

### 1) Permission settings for a single document, file, or folder are inherited by their sub-documents by default

The following situations are exceptions:

* If the sub-document's own permission settings are more restrictive, those settings take effect.

* If the sub-document is set to "Private — parent document permissions no longer apply to this document," the sub-document's settings take effect.

### 2) The Security settings of a Knowledge Base can restrict all content within the Knowledge Base

Permission settings for a single document, file, or folder can be more restrictive than the Knowledge Base settings, but cannot exceed the Knowledge Base's restrictions.

## 6. How do I modify collaborator permissions?

* Go to Manage permissions from More or Share. In the "All collaborators" list, you can modify a collaborator's permissions or remove a collaborator.

* Knowledge Base admins have "Can manage" permission on documents by default, which cannot be modified.

## 7. How do I make a document public to everyone in my organization?

* When you turn on "Public within organization," all users in your organization can view this document without being added as collaborators.

* After turning on "Public within organization," you can further configure the permissions for all users in your organization.

* Method 1: Click Share, then turn on Public within organization.

* Method 2: Go to Manage permissions, then turn on Public within organization.

## 8. More permission control settings

* To configure more granular permission controls for actions such as sharing, commenting, and adding collaborators, click Permission settings.

* Click here to learn more about permission control settings