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# How do permissions change when a document is moved within a Knowledge Base?

> How permissions change when moving a document between Knowledge Bases: inherited collaborators from the original parent are removed and replaced by those of the new parent, while collaborators added directly to the document are retained.

When you need to move a document from one Knowledge Base to another, the document's Collaborators and Permissions settings change accordingly. The details are as follows:

## 1. Changes to Collaborators

Collaborators of a document can be automatically synced from the parent directory or added individually.

When you Move a document (or Folder):

* Collaborators automatically synced from the parent of the original Location are removed.

* After the move, Collaborators are re-synced from the parent of the target Location.

* Collaborators added individually to the document by users are retained.

<Note>
  ### Example:

  The document "Release Notes" is moved from the "Sales Knowledge Base" to the "Customer Service Knowledge Base". The Collaborators of the document change as follows:

  ### Before the move

  Location: Sales Knowledge Base / Release Notes

  Collaborators of this document:

  Sales Manager Wang (inherited from the "Sales Knowledge Base")

  Technical Lead Zhang (added individually by a user)

  ### After the move

  Location: Customer Service Knowledge Base / Release Notes

  Collaborators of this document:

  ~~Sales Manager Wang~~ ~~(synced from the "Sales Knowledge Base")~~ ***Collaborators automatically synced from the original Location are removed***

  Customer Service Manager Li (synced from the "Customer Service Knowledge Base") ***After the move, Collaborators are re-synced from the parent of the target Location***

  Technical Lead Zhang (added individually by a user) ***Collaborators added individually to the document by users are retained***
</Note>

## 2. Changes to Permissions settings

The Admin of a document can Configure the document's own Permissions settings. At the same time, the document's Permissions settings are also controlled by the parent directory. For specific Settings, refer to: Permissions Settings | Document Permissions Settings Guide.

When you Move a document (or Folder):

* The Permissions controls from the parent of the original Location no longer apply.

* The document's own Permissions settings are retained.

* After the move, the document is subject to the Permissions settings of the parent of the target Location.

<Note>
  ### Example:

  The document "Release Notes" is moved from the "Sales Knowledge Base" to the "Customer Service Knowledge Base". The Permissions settings of the document change as follows:

  ### Before the move

  Location: Sales Knowledge Base / Release Notes

  Selected settings of this document:

  Allow people outside the Organization to be added as Collaborators:

  **Off** (Configured individually for this document by a user)

  Show watermark:

  **On** (controlled by the "Sales Knowledge Base")

  Anti-leak protection:

  Off (default state)

  ### After the move

  Location: Customer Service Knowledge Base / Release Notes

  Selected settings of this document:

  Allow people outside the Organization to be added as Collaborators:

  **Off** (Configured individually for this document by a user) ***The document's own Permissions settings are retained***

  Show watermark:

  Off (no longer controlled by the original Location; restored to the default state) ***The Permissions controls from the parent of the original Location no longer apply***

  Anti-leak protection:

  **On** (controlled by the target "Customer Service Knowledge Base") ***After the move, the document is subject to the Permissions settings of the parent of the target Location***
</Note>