> ## Documentation Index
> Fetch the complete documentation index at: https://help.dingtalk.io/llms.txt
> Use this file to discover all available pages before exploring further.

# How to Share Files with External People

> Share files with external people safely from DingTalk Drive — configure granular permissions on desktop or send a secure link from mobile, with recommended steps for each method.

At work, you may often need to share files with external people. Sending files securely is important. This guide provides the recommended steps.

## Method 1: Configure Permissions

### Desktop

Open the DingTalk Drive home page, **Team Files** on the Docs home page, or **My Files (from DingTalk Drive)** under My Docs. Find the target file or folder, click **...** for more options, and select **Permission Management**.

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/98eb54a0-c519-49a7-bab9-14d50ec9c4f3.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

Click **Add Collaborator**, select the member you want to add, choose the corresponding permission level, and click **OK**. The permission notification can be sent through one-on-one chat.

Permission levels include **Can manage**, **Can edit**, **Can view/download**, and **View only**.

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/63c3e71d-465b-4eb9-b85c-281a0050d5fc.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/e39bcc52-019a-4b12-b1ab-3759dfeac0df.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/73dbcd25-4027-4c2e-8092-472eac3fd4f4.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/b6659ed6-ffe7-4cb6-a15c-8a05880fdcf1.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/edcfce81-ed98-483a-8192-490e7f1ba7b0.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

To better protect information security, if the external person does not need to edit the file, set the permission to **View only**. If they need to download the file, set the permission to **Can view/download**.

## Method 2: Send a Link

Open the DingTalk Drive home page, **Team Files** on the Docs home page, or **My Files (from DingTalk Drive)** under My Docs. Find the target file or folder and click **...** for more options.

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/47100563-2543-4e45-9b38-b88197cf04ba.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

For online documents such as documents, sheets, and mind maps, click **...**, then click **Share**. The file share will be sent to the other party as a DingTalk chat message, and permissions can be adjusted in the chat interface.

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/fa8b1ec3-7507-4372-8519-94b3ce53d081.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/42835780-f382-4ac0-958e-837db272f56a.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/bf946f20-fa63-4e19-8355-1b97fb0e7872.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

For folders, local files, videos, images, and similar items, click **...** and then click **Send Link** to share.

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/cbac7ad6-c8b0-49b9-a982-b4280790201f.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

![](https://alidocs.oss-cn-zhangjiakou.aliyuncs.com/res/5VLqXLb2k0NEVqX1/img/302157a5-2feb-4317-9816-afb57072b2d0.png?x-oss-process=image/crop,x_0,y_69,w_3456,h_2165/ignore-error,1)

### Mobile

For online documents such as documents, sheets, and mind maps, tap **...** for more options and then tap **Send to Chat**.

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