> ## Documentation Index
> Fetch the complete documentation index at: https://help.dingtalk.io/llms.txt
> Use this file to discover all available pages before exploring further.
# Data Management
> The paid edition of the data management page supports searching 30,000 records and provides features such as export, import, file download, data editing, deletion, and printing. This page explains how to use these features and answers frequently asked questions.
The paid edition of the data management page supports searching 30,000 records **(the Free plan supports searching only 5,000 records; see the** **upgrade prerequisites**\*\*)\*\*. If this limit is exceeded, an error appears. Use the Filter component to narrow the search scope.
## 1. Data Management Page Overview
The data management page displays all submitted form records and provides features such as import/import history, export/export history, edit history, file download/download history, print/print history, Add, More actions (edit data, delete), search, filter, display column settings, sort, refresh, and fullscreen.
## 2. Feature Overview
**Path**: My Apps >> click an app >> Form/Workflow form >> Data management
| **Feature** | **Description** |
| ----------------------------------------------- | ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| [**Export/Export history**](/yida/form/vz0ebe) | Export records that meet the query criteria to an Excel file. You can view previously exported records in the export history. |
| [**Import/Import history**](/yida/form/andrke) | Submit form records in bulk to help submitters quickly submit multiple form records. View imported records in the import history. |
| **File download/Download history** | Select multiple records to download their files, and view previously downloaded file records in the download history.
**Note**: If attachments are too large, bulk downloads are split into packages of 200 MB each. |
| [**Edit data/Edit history**](/yida/form/ne8htk) | Bulk edit records on the form's data management page. Only Admins can use this feature. You can view the data before and after edits in the edit history. |
| [**Delete**](/yida/form/fxxris) | Bulk delete records on the form's data management page. Only Admins can use this feature. |
| [**Print/Print history**](/yida/form/nmrhfo) | Generate print files for selected records based on a print template and download them as a package. You can also view the print history. |
| **Sort** | When there are many records, sort them in ascending or descending order by a specific field. Supported components: Single-line text, Multi-line text, Numerical, Select, Rating, and Date. |
| [**Filter**](/yida/form/if3mza) | Set filter conditions on different fields to filter and view records. |
| [**Display columns**](/yida/form/lzqqf6) | Select fields to configure which content is displayed for records. |
| **Refresh** | Quickly update the view after importing data. |
### 2.1 Source Records
#### 2.1.1 Copy
Regular forms provide a quick copy feature for record details with no additional configuration required. Just open the record details page to use it. For workflow forms, enable the **Copy workflow** button in Basic settings.
**Notes:**
* This feature is not supported in 1.0 or 2.0 apps.
* It is available in all editions of YiDA.
* Fields configured as hidden, disabled, or read-only are not copied.
#### 2.1.2 Open in New Page
When you click a record on the data management page, it opens in a small window. To display the record details in full page mode, click Open in new page, as shown below:
## 3. FAQ
Check whether the permission group for the form submission status is configured to allow your account to submit records.
New storage expands subform components by default, while old storage does not load them by default. Therefore, the Expand subform button is retained for old storage.
If the current app uses old storage, global search results may be inaccurate. For details about the search capability upgrade, see the **upgrade notes**.
**Note: If the form's data management page has an Expand subform button, the app uses old storage.**
New storage apps no longer restrict which fields can be searched. By default, all filter fields you add are searchable. Therefore, apps whose forms still have this button use old storage.