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1. Feature overview

When employees need to clock in while working off-site, on business trips, or from home, enable the Field clock-in feature to record their clock-in time and location. Field records count toward employees’ working hours. Once field clock-in is enabled, all members of the attendance group can use it. To restrict access, also enable Field clock-in requires approval so that only approved users can clock in from the field.

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2. Applicable scenarios

Scenarios where employees work outside company premises and their attendance data needs to be recorded for reporting.

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3. Procedure

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1. Enable field clock-in

An authorized Admin can go to DingTalk mobile → Workbench → Attendance → Settings → Add attendance group / Edit existing attendance group → More settings → Field rules → toggle “Allow field clock-in” on or off.
Set up field clock-in on mobile

Example of the field clock-in settings page on mobile

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2. Configure detailed rules

Configure detailed field clock-in rules to better verify and manage employees’ field work.
Once enabled, employees can complete a field clock-in only when they have an approved off-site or business-trip application covering the current time. Set the approval scope and method as needed.
Set field clock-in to require approval on desktopEmployee submits a field clock-in requiring approval
Once enabled, employees must enter an alias to complete a field clock-in.
Employee submits a field clock-in requiring an alias
Once enabled, employees must take a photo to complete a field clock-in.
Employee submits a field clock-in requiring a photo
Once enabled, a Hide detailed address option appears on the clock-in page during a field clock-in.
Allow an on-site record to update a field record for clock-in: Once enabled, when both an on-site record and a field record exist within the clock-in time range, the earlier on-site record is used as the clock-in record. This suits organizations or teams that require on-site work. If employees start the shift off-site and return to the office later, we recommend keeping this off.Allow a field record to update an on-site record for clock-out: Once enabled, when both an on-site record and a field record exist within the clock-out time range, the later field record is used as the clock-out record. This suits organizations or teams where employees work overtime off-site after hours and need to update the clock-out time.
Whether to allow on-site and field record updates for clock-inEmployee page where the clock-in on-site and field records can be updated
Once enabled, employees can fine-tune their location during a field clock-in.
Set whether to allow location fine-tuning on desktopEmployee page after location fine-tuning is allowed

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3. How employees clock in

When employees are outside the clock-in location range or not connected to the designated network, they can tap Field clock-in and fill in the information required by the Admin to complete the field clock-in.
Employee field clock-in page

Example of the employee field clock-in page

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4. FAQ

Currently, the attendance report cannot directly count or automatically summarize field clock-ins. We recommend viewing the report online or exporting it, then filtering field clock-ins in the spreadsheet and summarizing them manually.
When the Admin has not enabled field clock-in, the button appears gray when you try to clock in outside the attendance range, and the message shows: Field clock-in is closed.
Field clock-in can currently be enabled only at the attendance group level. To set it by department, create a separate attendance group for each department.
Clocking in outside the attendance range counts as a field clock-in. Field clock-in currently has no area restrictions, and you cannot set a field clock-in range. Employees can perform a field clock-in at any address that Amap can locate.
When employees enable Hide detailed address, the field clock-in location shows only province, city, district, and county. The Admin also sees only this information in the attendance management console.
If an employee updates a field clock-in, the Admin can see the photos before and after the update in the attendance management console.
If an employee updates a field clock-in, the Admin can see the aliases entered before and after the update in the attendance management console.
After Field clock-in requires approval is enabled, tapping Submit approval takes employees directly to the available application form page.