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Customize email naming rules and assign email accounts to multiple members at once.

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Procedure

1

Open Bulk Account Assignment

Sign in to the DingTalk admin console with an admin account or a sub-admin account that has the required permissions. Go to App Management > Mail > Email Tools > Bulk Account Assignment.
2

Set the email naming rules

Email naming rules in Bulk Account Assignment
Under Prefix Format, select one or more of the three available options: Initials, Full Name, and User ID (last 4 digits). You can use one option or combine multiple options.Under Email Address, if your organization has multiple domains, select the domain you want to use.Preview: lihua@example.com
Prefix Format and Email Address settings
3

Set the account assignment rules

Under Assign to, select All or Specific Members / Departments. The naming rules configured above apply to members within the selected scope.
If some members already have DingTalk Enterprise Mail accounts, they are identified in the result file after the task is complete. You can use Add Exception to exclude specific members or departments.
Assign to All with exceptions
Click Assign Account, then wait for the task to finish.
4

View the results

Use Tasks to view account creation results and logs. After running the assignment, click Tasks in the upper-right corner.Find the task with the corresponding operation time, then download the result file. Open the bulk account assignment result file and review any failure messages.
Download the result file from Tasks

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About the Results

If the new address is exactly the same as the address already assigned to the member, the result is shown as Success, not Already assigned.
If the result indicates that another DingTalk Enterprise Mail account is already linked, an email account has already been assigned to that employee. Go to Directory > Members and view the Enterprise Email field for the employee.
View the Enterprise Email field in Directory > Members