Statistics field descriptions

1. Feature overview

To meet the diverse attendance statistics needs of organizations, DingTalk provides basic attendance statistics fields for daily use as well as customizable field options, allowing organizations to compile attendance data more flexibly.

2. Use cases

Scenarios in which organizations have personalized requirements for attendance statistics reports.

3. Workflow

The Admin goes to DingTalk on desktop > Workbench > Attendance > Attendance statistics > Report settings > Field management, and then clicks Edit on the target field. Fields can be edited in two modes: Option mode and Expert mode.

Editing an attendance field in Field management on DingTalk desktop — Example of editing an attendance field on desktop

Notes:

Option mode: Use Option mode to edit rules for built-in fields such as required attendance days, attendance days, working hours, and attendance shift.
Expert mode: Organizations can create custom functions to meet personalized statistics rules. The system provides operators, fields, and functions to build the calculation logic your organization needs.
Expert mode requires DingTalk Pro. It supports creating annual reports and exporting data across multiple months or by year to meet personalized attendance needs.
To watch the introduction Video for attendance Expert mode, click here.

4. Field descriptions

Fixed fields

Name, attendance group, Department, Employee ID, and Job Title are fixed fields. They appear in all reports and cannot be deleted or edited in the report.

Basic fields

Basic field	Description
Clock-in time	The valid clock-in time when the Employee starts and ends work. Includes: Work start 1 clock-in time, Work end 1 clock-in time, Work start 2 clock-in time, Work end 2 clock-in time, Work start 3 clock-in time, Work end 3 clock-in time.
Clock-in result	The attendance result generated based on the Employee’s clock-in records and attendance time. Includes: Work start 1 clock-in result, Work end 1 clock-in result, Work start 2 clock-in result, Work end 2 clock-in result, Work start 3 clock-in result, Work end 3 clock-in result.
Associated Approval form	Approval forms related to attendance, such as leave requests, business trips, and makeup clock-ins.

Attendance statistics fields

Attendance statistics field	Description
Required attendance days	The number of scheduled workdays within the statistics period. Statutory holidays, rest days, and unscheduled days within the period are not counted as required attendance days.
Makeup clock-in count	The number of approved makeup clock-ins for the Employee within the statistics period.
Attendance shift	The shift the Employee works on the day.
Attendance days	The number of days the Employee clocked in within the statistics period. Supports custom rules for attendance days.
Rest days	The number of rest days the Employee clocked in within the statistics period. Supports custom rules for attendance days.
Working hours	The Employee’s total clock-in duration. Supports custom rules.
Business trip duration	The total business trip duration within shift hours for all approved business trips of the Employee during the statistics period. (Note: Data for business trip companions is also synced automatically.)
Out-of-office duration	The total out-of-office duration within shift hours for all approved out-of-office requests of the Employee during the statistics period.
Attendance result	The Employee’s Daily clock-in result.
Shift	The shift assigned to the Employee for the day.

Error statistics fields

Error statistics field	Description
Late arrival count	The number of times the Employee was counted as late arrival within the statistics period.
Late arrival duration	The total duration of late arrivals for the Employee within the statistics period.
Severe late arrival count	The number of times the Employee was counted as severe late arrival within the statistics period.
Severe late arrival duration	The total duration of severe late arrivals for the Employee within the statistics period.
Absent late arrival count	The number of times the Employee was counted as absenteeism due to late arrival within the statistics period.
Early leave count	The number of early leaves at the end of work for the Employee within the statistics period.
Early leave duration	The total duration of early leaves for the Employee within the statistics period.
Work start missed clock-in count	The number of missed clock-ins at the start of work for the Employee within the statistics period.
Work end missed clock-in count	The number of missed clock-ins at the end of work for the Employee within the statistics period.
Absent late arrival days	The number of days the Employee was counted as absenteeism due to late arrival within the statistics period.

Leave statistics fields

Leave statistics field	Description
leave request	The total duration of approved leave requests for the Employee within the statistics period.

Overtime statistics fields

Overtime statistics field	Description
Overtime Approval form statistics	The total overtime duration on workdays, rest days, and holidays for the Employee within the approval statistics period.
Workday overtime	The total approved workday overtime duration for the Employee within the statistics period.
Rest day overtime	The total approved rest day overtime duration for the Employee within the statistics period.
Holiday overtime	The total approved holiday overtime duration for the Employee within the statistics period.

5. FAQ

How are attendance days calculated?

Attendance days are calculated based on the attendance day rules set by the Admin. If no rules are set, the system default applies: attendance is counted whenever there is a clock-in, regardless of whether the day is a rest day or a scheduled workday. To customize attendance day rules, the Admin goes to DingTalk on desktop > Workbench > Attendance > Attendance statistics > Report settings > Field management and clicks Edit on the Attendance days field.

Why are required attendance days calculated incorrectly?

If the monthly summary report does not include the required attendance days field, the Admin needs to add it first. Admin path: DingTalk on desktop > Workbench > Attendance > Attendance statistics > Report settings > Field management > Required attendance days > Edit, and then Save.

Notes:

Flexible working hours do not count toward required attendance days.
Days without scheduling are not counted as required attendance days.
The legacy attendance report does not support setting required attendance day statistics rules. Switch to the new attendance report to configure them.

Quick start

Product overview

Admin guide

Clock-in methods

Anti-cheating and security

Statistics and reports

Scheduling

Attendance FAQ

1. Feature overview

2. Use cases

3. Workflow

4. Field descriptions

Fixed fields

Basic fields

Attendance statistics fields

Error statistics fields

Leave statistics fields

Overtime statistics fields

5. FAQ

​1. Feature overview

​2. Use cases

​3. Workflow

​4. Field descriptions

​Fixed fields

​Basic fields

​Attendance statistics fields

​Error statistics fields

​Leave statistics fields

​Overtime statistics fields

​5. FAQ

1. Feature overview

2. Use cases

3. Workflow

4. Field descriptions

Fixed fields

Basic fields

Attendance statistics fields

Error statistics fields

Leave statistics fields

Overtime statistics fields

5. FAQ