1. Who can view or edit a newly created document by default?
- When you create a document under My Docs, by default only you can view, edit, or delete it.
- When you create a document in a Knowledge Base, by default all members of that Knowledge Base can view it. Member permissions are inherited from the Knowledge Base’s “Members and permissions” settings.
- When you create a sub-document under an existing document, by default all collaborators of the parent document can view it. Their permissions on the sub-document are inherited from the parent document by default, and can be modified or removed.
2. What are the default permission settings for a new document or folder?
For documents or folders created under My Docs or in a Knowledge Base in DingTalk Docs, the default permission settings are as follows:| Permission rule | Default setting |
|---|---|
| Allow sharing the document outside your organization | Yes |
| Allow people outside your organization to request access | Yes |
| Restrict: Only users with “Can manage” permission can share the document outside your organization | Yes |
| Who can add collaborators | Anyone with “Can edit” permission or above |
| Restrict: Only users within your organization can add collaborators | Yes |
| Who can comment | Anyone who can view the document |
| Show watermark | Off |
| Who can copy content, create a duplicate, print, or download | Anyone with “Can view/download” permission or above |
| Permission rule | Default setting |
|---|---|
| Allow sharing the document outside your organization | Yes |
| Allow people outside your organization to request access | Yes |
| Restrict: Only users with “Can manage” permission can share the document outside your organization | Yes |
| Who can add collaborators | Anyone with “Can manage” permission or above |
| Restrict: Only users within your organization can add collaborators | Yes |
| Who can comment | Anyone who can view the document |
| Show watermark | Off |
| Leak prevention | Off |
3. Where can I modify the permission settings?
1) Modify permission settings for a single document, file, or folder
- Anyone with “Can manage” permission on a document, file, or folder can adjust permission rules under Manage permissions > Permission settings.
2) Modify permission settings for a Knowledge Base
- Anyone with “Can manage” permission on a Knowledge Base can adjust permission rules under More settings > Security settings of the Knowledge Base.
4. How do I grant permissions to others?
To invite others to view, edit, or manage a document together, you need to grant them the appropriate permissions.- Method 1: Click Share, then search for users, groups, departments, or roles in the “Invite collaborators” search box, and add them as collaborators with the appropriate permissions.
- Method 2: Go to Manage permissions from More or Share, then click Add collaborators to add others as document collaborators and grant permissions.
5. How are document permission settings inherited?
1) Permission settings for a single document, file, or folder are inherited by their sub-documents by default
The following situations are exceptions:- If the sub-document’s own permission settings are more restrictive, those settings take effect.
- If the sub-document is set to “Private — parent document permissions no longer apply to this document,” the sub-document’s settings take effect.
2) The Security settings of a Knowledge Base can restrict all content within the Knowledge Base
Permission settings for a single document, file, or folder can be more restrictive than the Knowledge Base settings, but cannot exceed the Knowledge Base’s restrictions.6. How do I modify collaborator permissions?
- Go to Manage permissions from More or Share. In the “All collaborators” list, you can modify a collaborator’s permissions or remove a collaborator.
- Knowledge Base admins have “Can manage” permission on documents by default, which cannot be modified.
7. How do I make a document public to everyone in my organization?
- When you turn on “Public within organization,” all users in your organization can view this document without being added as collaborators.
- After turning on “Public within organization,” you can further configure the permissions for all users in your organization.
- Method 1: Click Share, then turn on Public within organization.
- Method 2: Go to Manage permissions, then turn on Public within organization.
8. More permission control settings
- To configure more granular permission controls for actions such as sharing, commenting, and adding collaborators, click Permission settings.
- Click here to learn more about permission control settings