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Meetings rank in the top three things office workers dread the most. During a meeting, juggling discussions while taking notes often leads to chaos. The resulting notes are fragmented, and when your boss asks for a recap afterward, you can’t produce a complete set of meeting minutes. Writing solid meeting minutes or a recap document earns respect from colleagues and supervisors alike. A well-crafted set of meeting minutes:
  • Showcases comprehension. Only by fully grasping the meeting content and topics can you organize them thoroughly and accurately.
  • Showcases summarization skills. Meeting Minutes are not the same as Meeting Notes. Meeting Notes simply capture what was said and the basic meeting details, while Minutes distill the discussion into key conclusions and action items. They are the essence of the meeting content.
  • Showcases communication skills. Meeting Minutes are shared with others, some of whom may not have attended. Expressing the distilled content in concise, accurate language demonstrates strong organization and expression skills.
Here are several tips for writing high-quality meeting minutes with DingTalk Docs.

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Clear basic information >> Insert the meeting event with one click

The opening of the minutes should help readers grasp the basics: meeting name, time, and attendees. In DingTalk Docs, type ”/” and select “Event” to instantly import the event details. No more manually copying meeting information.

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Highlight conclusions >> Use highlight blocks to emphasize key takeaways

The essence of a meeting lies in the conclusions reached and the follow-ups required, which is exactly what readers want to know. Following the “conclusion first” principle, use highlight blocks in the document to make conclusions stand out at a glance.

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Clear action items >> Insert to-dos, mention owners, and set due dates

Defined action items, owners, and follow-up dates are the most important outcomes of a meeting. With DingTalk Docs, you can insert To-Do items directly, mention owners to send Message notifications via DingTalk, and set due dates and priorities so follow-ups stay on track.

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Worried about missing content? >> Turn on AI Minutes for real-time voice-to-text

It’s easy to miss or mishear parts of a meeting. Instead of confirming details verbally with other Members, turn on AI Minutes in DingTalk Docs with one click. Voice recordings are transcribed in real time, helping you fill in any gaps and double-check the minutes afterward. DingTalk Docs has compiled all of these best practices into a template. Click the link below to get the high-quality Meeting Minutes template and put together polished minutes quickly. Click here to get the template
Tip: On the desktop client, switch the page to ultra-wide mode to display more content when using the template. Boost your productivity. Sign in to the DingTalk Docs desktop client and visit the Template Gallery to claim more templates for various scenarios.
  • In the left navigation of DingTalk, click Document, then click Template in the upper right corner to open the Template Gallery.
  • Enter keywords in the Search box to quickly find the template you want.