Content publishing | How to publish announcements with Documents

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🔮 Highlights

✔️ Use the powerful editing capabilities of DingTalk Docs to create more polished announcements. ✔️ Import a DingTalk Doc into an announcement with one click to fully preserve the existing formatting — no manual adjustment required. ✔️ Use DingTalk Docs to organize and store all announcement content in a structured way.

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💡 Steps

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Step 1: Create a DingTalk Doc in the Knowledge Base and edit the announcement content

With this approach, announcements are also stored as documents in the Knowledge Base, making them easy to find and review later.

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Step 2: Publish the announcement after editing the content in DingTalk Docs

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Method 1:

1. Click the ”┇” menu in the upper-right corner of the document and select “Publish announcement” to jump directly to the Announcements app and publish the announcement using this document.

*Note: The “Publish announcement” entry point in the document is only available to “Organization Admins who also have Edit or higher permissions for that document”.

2. When you enter the Announcements app this way, the document is automatically preloaded into the announcement body — no need to import it again.

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Method 2:

1. Open the Announcements app, choose to use “DingTalk Docs”, and import the prepared announcement document.
2. Select the prepared announcement document and import it.
3. After importing, you can continue editing the announcement.

After importing the document, you can continue editing on top of the existing content. You can also click “Replace document” in the upper-right corner to select another document as the announcement. The newly selected document will overwrite the previously imported one. After editing, follow the standard announcement publishing process to set the recipient scope and other details, and your announcement is ready to send!