- Slow onboarding process. It takes half a day or even a full day to manually fill out various forms.
- Too many introductory documents. Onboarding notices, company introductions, and business descriptions are scattered everywhere, making them hard to find.
- Unfamiliar with the office environment and unclear about the office layout.
- Difficult to get to know colleagues. New hires are unfamiliar with team members’ responsibilities, do not know who to contact for collaboration, and take a long time to integrate into the team.
- Unclear about the business. New hires do not understand team goals, take a long time to get up to speed, and repeatedly run into the same pitfalls.
01 | Use a mind map in a document to create an onboarding roadmap and capture all key information
An onboarding guide is also a roadmap for newcomers. It helps new employees learn more about the company, integrate into the team faster, and set sail together toward the stars. Insert a mind map into the document: Draw a “Newcomer Launch Path” to clearly capture the key points to learn before, during, and after onboarding.02 | Know the goals and direction. Clearly understand the team’s mission and objectives before onboarding
Before a new employee officially joins, use “Department Introduction” and “Milestone Goals” to help them understand the team’s mission, vision, core values, and goals, and to learn more about the department and culture. Insert online and local videos: Use videos within the document to help new employees learn about the company, team, and business.03 | Smooth process, warm welcome. Comprehensive guidance helps complete onboarding efficiently
The onboarding document can provide a list of onboarding materials, the location for processing paperwork, and instructions for activating office equipment. If issues arise, no need to worry. Insert a DingTalk group chat or @mention colleagues to help new employees get quick answers. Insert tables: A clear onboarding materials checklist helps employees clearly understand what to prepare. Insert online Amap maps: Clearly locate the place to process onboarding paperwork.04 | Comprehensive knowledge, quick integration. One document contains all team information and the most complete documentation
After officially onboarding, a long journey of learning begins. The onboarding document can include all team information and the most complete documentation, allowing new employees to draw freely from a sea of knowledge and quickly set sail. Insert an AI Table: Include team colleagues’ roles, desk numbers, hobbies, birthdays, and more, so new employees can quickly get to know colleagues and efficiently integrate into the team. Insert documents and Figma files in various formats to efficiently find the team resources new employees need. Insert flowcharts: Give new employees a comprehensive understanding of key projects and work planning processes. Insert to-dos: Take action, step into the role, and complete simple tasks to get up to speed quickly. By creating a “New Employee Onboarding Guide” with DingTalk Docs, you can easily streamline the entire onboarding process, improve onboarding efficiency, reduce HR’s transactional work such as sending documents and organizing materials, and free up more time for higher-value work. Use the “New Employee Onboarding” template with one click: Click to use the “New Employee Onboarding Document” >>Tip: When using the template on a computer, set the page to ultra-wide mode to display more content. To boost efficiency, sign in to DingTalk Docs on desktop and visit the [Template Gallery] to quickly access more scenario-based templates with one click. Tips: In the left navigation of DingTalk, click Document, then click [Template] in the upper-right corner to enter the Template Gallery. Enter keywords in the search box to quickly find your preferred template.