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Administrative work is often dynamic, fragmented, and detail-heavy. From organizing company events to running surveys, sending daily notifications, gathering information, and managing meetings, the list of small tasks is endless. Master these three DingTalk Docs tools to get your work done efficiently and with high quality.

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Scenario 1 | Daily notifications: Create long-image posters with one click

Overwhelmed by daily company events or notifications? Sending plain-text announcements every time quickly feels stale. Designing an attractive poster takes time, and learning a design tool takes even more effort. Create posters with DingTalk Docs—no design software required, fast, efficient, and hassle-free: When you need to create a poster, first create a DingTalk Docs page and fill it with text and images. In Page Settings, turn off the title bar and information bar, and choose a background color. Insert maps, columns, or highlight blocks as needed. Finally, choose Export > Generate long image to produce a polished long-image poster with ease. Learn more: How to create share posters with DingTalk Docs

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Scenario 2 | Information collection: All you need is a Spreadsheet

Administrative staff are often responsible for collecting information, such as event registrations, suggestion feedback, and asset check-in/check-out records. Collecting, recording, and organizing this data manually is repetitive and inefficient. With Spreadsheet, multiple users can edit online at the same time, and information updates in real time—ideal for collecting data that needs prompt feedback. Create a spreadsheet from scratch or use one from the template library to fit your scenario. When you need to collect information, team members in your organization can fill it out together online via DingTalk or a browser. You can also set Custom Permissions on the spreadsheet to keep your data secure.

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Scenario 3 | Heavy meeting load: Auto-generate text minutes with AI Minutes

Struggling to keep up with handwritten notes during back-to-back meetings? Tired of spending hours processing meeting recordings, and worried about missing key details? The AI Minutes feature in DingTalk Docs solves this for you. Before the meeting starts, create a new document (you can pick the Meeting Minutes template directly from the template library). On the top navigation bar, choose Insert > AI Minutes, then click Start recording in the panel on the right—and let your hands rest. Once recording begins, audio is transcribed to text in real time, and the transcribed text is automatically broken into segments based on content. Click a segment to add it to the document, or double-click any unclear text to replay the original audio. Say goodbye to handwritten meeting minutes.