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Human Resource Management (HR) is a critical function in business management. Through a series of processes such as recruitment, training, deployment, evaluation, motivation, and adjustment of employees, HR mobilizes their enthusiasm, unleashes their potential, creates value for the organization, drives business performance, and supports the joint growth of both the organization and its employees. Based on the timeline of an employee’s journey within the organization, HR workflows can be divided into three stages: pre-recruitment, onboarding management, and training and development. Each stage has its own focus:
  • Recruitment management: How do you manage the entire recruitment process? How do you quickly find the right candidates?
  • Onboarding management: After new hires join, how do you help them quickly integrate into the team and business?
  • Talent development: How do you provide more growth opportunities for employees as the business evolves?
In day-to-day work, HR teams can use DingTalk Docs to efficiently achieve their objectives, apply advanced HR management practices, and help the organization “recruit efficiently, deploy flexibly, and retain wholeheartedly.”

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01 | Recruitment management

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Lost track of recruitment progress? Manage the pace with a single spreadsheet

Recruitment is the foundation for executing an organization’s HR strategy. It helps the organization acquire top talent and fuels long-term growth. Recruitment needs to be advanced at a steady pace. Use Spreadsheet to manage recruitment progress online. Enter candidate information and use the Share feature to collaborate efficiently with interviewers from each team and with leadership. With a single spreadsheet, all parties can stay informed of recruitment progress, communication is streamlined, and overall recruitment efficiency improves.

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Struggling to coordinate interview times? Get it done in 1 minute with Calendar

After screening résumés, HR needs to coordinate the schedules of interviewers and candidates. In the past, this often required repeated phone calls, emails, and chat messages to find free time, leading to high time and communication costs. With DingTalk Calendar, you can create an interview event, select the interviewers and candidates, and quickly find everyone’s free time on the right side. Send the event invitation immediately to easily avoid scheduling conflicts, reduce communication costs, and stop wasting time on coordination.

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02 | Onboarding management

Is onboarding too cumbersome? Let one document handle cloud-based onboarding Many organizations provide onboarding guides for new hires. Traditional paper-based guides require printing, production, and distribution. The process is complex and prone to loss. Sending local files often results in multiple versions, and updates cannot be synced to all department HR staff in real time, leading to inconsistent information. These issues can be avoided with DingTalk Docs. The example below shows the new hire onboarding guide used by the DingTalk Docs team. It covers everything from understanding the team’s vision and goals before joining, to preparing materials, arrival location, and software installation on the first day, and to team introductions and new hire task assignments after onboarding—all in a single document. The document can be updated in real time online, ensuring content and information are always up to date. DingTalk Docs supports inserting more than 50 types of files and elements, including tables, images, flowcharts, mind maps, videos, and files. HR only needs to prepare one onboarding guide that consolidates all relevant information, making it easy for new hires to find what they need quickly. What used to require sending many materials can now be done with a single document. Before onboarding | Learn about team culture and warm up new employees for onboarding During onboarding | Step-by-step guidance to efficiently complete onboarding procedures After onboarding | Comprehensive team information and knowledge to help integrate into the team quickly

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03 | Talent development

Build solid knowledge management for training and enable employees to learn and grow on their own Training new employees after onboarding is an important part of HR work. When training materials are scattered or employees need to take temporary leave, HR can create a “Team space” in DingTalk Docs dedicated to training topics. After each training session, add all materials, documents, and on-site videos to the space as a knowledge repository for ongoing learning, allowing team members to review them at any time. By maintaining strong day-to-day training knowledge management, all members can search and learn on their own and achieve continuous self-development. By leveraging the core capabilities of DingTalk Docs—online collaboration, all-in-one connectivity, and knowledge management—HR teams can recruit efficiently, deploy flexibly, and retain wholeheartedly. This boosts work efficiency while helping employees grow and supporting organizational development goals.