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- Meetings are the most expensive daily business activity for any organization -Common meeting problemsCollecting agenda items everywhere is time-consuming and exhausting.Discussions wander, and attendees lose focus.Replaying recordings repeatedly to draft meeting notes is painful.Meetings end without conclusions, and action items are never followed up.Run meetings with Quick MeetingBefore the meeting: clear goals, defined agenda, and pre-read materials.During the meeting: structured flow, focused discussion, and clear conclusions.After the meeting: action items get done, and meeting content is preserved and traceable.
Quick Meeting is an efficient meeting format that is well-prepared, on-topic, agenda-driven, results-oriented, and action-focused. It is a brand-new product suite from DingTalk designed to address pain points in meeting scenarios, and includes Quick Meeting, AI Minutes, and Quick Share.
Access entry Quick Meeting How do I run an efficient meeting with Quick Meeting? Before the meeting: never run an unprepared meeting
Before:Unclear agenda items: Why are we meeting? What do we need to discuss? What conclusions should we reach?No time control: A one-hour meeting drags on for three hours, leaving everyone exhausted.Insufficient preparation: Meeting materials are not shared with attendees in advance, forcing them to read on the spot.
Now:Quick Meeting is a document-based meeting product that works for both online and offline meetings. It makes meetings well-prepared, focused, and actionable, providing end-to-end structured planning. Say goodbye to ineffective meetings—start with Quick Meeting.
Featured Templates, one-click adoption When booking a meeting event, apply a featured agenda template with one click, upload related documents, and plan the agenda in advance. Quick recap, fast sync Import outstanding tasks from previous meetings into the current one to quickly review progress. Smart decisions start before the meeting begins. Full participation, no procrastination Co-edit agenda items with the topic owner so everyone is involved, giving the meeting a stronger sense of purpose. Keep meetings on track, strictly control time, and maximize the value of every discussion. Post-meeting conclusions and trackable tasks Turn meeting conclusions into to-do tasks. Rely on process-based follow-up instead of verbal commitments. Review progress at the next meeting and make continuous improvements. During the meeting: no inefficient or overrunning meetings
Before:Inefficient collaboration: A single document is forwarded back and forth during the meeting. Multiple people speak while one person scrambles to take notes.
Now:Quick Share is a feature that boosts in-meeting collaboration efficiency. Documents shared during a meeting support both free-browse and follow-the-presenter modes, and attendees can collaboratively edit across screens.
Cross-screen collaboration, co-editing Traditional screen sharing only supports passive viewing. The new generation of video meetings shares documents with both free-browse and follow-the-presenter modes, enabling attendees to co-edit across screens. Follow or break-away modes Documents shared in a meeting support both follow and break-away modes. While the host is presenting section one, you can read section two, and someone else can edit section three. In this cloud-based collaborative meeting, everyone focuses on what matters most to them. Multiple file types supported Whether it’s a document, spreadsheet, or presentation, multiple file formats can be shared seamlessly in the cloud for free browsing or collaborative editing during the meeting. Relay presentations, no need to reselect When multiple presenters share the same document, switch presenter via relay without reloading the file. The meeting keeps flowing, and speakers stay in their groove. After the meeting: no meeting without follow-up or knowledge accumulation
Before:No meeting record: The meeting “ends and is gone.” Notes are written afterward, and absentees can only get a rough picture from those notes.No follow-up on conclusions: How can to-do items generated during the meeting avoid being scattered across group chats and be displayed in one place?Discontinuity: What to-do items were left from the last meeting? Were they followed up on? What is the current status?
Now:AI Minutes is a convenient and efficient tool for converting audio and video into text. It works across many scenarios, such as important meeting records and training sessions.
Full meeting recording for comprehensive post-meeting review Video meetings are fully recorded and archived, with audio, video, and text saved in the cloud. After the meeting, search by topic, watch the screen demo, and listen to speakers for a complete review. Smart keyword extraction with two-way video-text navigation Speech-to-text captures what every attendee says and intelligently extracts meeting keywords. Mark, search, filter, locate, and edit the content you care about. Multimedia, multi-scenario—AI Minutes for everything AI Minutes converts speech to text online, simplifying meeting records for easier archiving and retrieval. One-click sharing after the meeting—be there even when you’re not Share with one click to grant access to attendees who missed the meeting, so they can still capture key points efficiently. How do I use the Quick Meeting suite for efficient meetings?

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01 Create an event

Quick Meeting is integrated with DingTalk Events. After creating a meeting event, enter Quick Meeting through the “Create Notes” entry to organize the meeting more easily. When the meeting is in progress, this entry is renamed “Edit Notes.” After the meeting ends, the entry changes to “View Notes” based on the meeting status. ▲ Entry: Events → Create Event → “Create Notes” on the event card to enter Quick Meeting.

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02 Quick recap

The purpose of a quick recap is to swiftly and accurately review conclusions from the previous meeting or follow up on outstanding to-dos. ▲ Entry: Quick Meeting page → “Quick Recap” module → click “Import To-Dos” → select the document content containing the to-dos you want to import, and the to-do items in that document will be synced.

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03 Submit agenda items

Unclear meeting goals or agenda items? With Quick Meeting, attendees can sync materials and submit topics in advance. Agenda materials support multiple text formats, such as tables, mind maps, videos, images, and addresses, making meetings more efficient. ▲ Entry: Quick Meeting page → + Add Agenda → click “Standard Topic” to create a new topic.

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04 Time-box agenda items

A one-hour meeting that drags on for three hours? With Quick Meeting, the host can set a share duration for each topic in advance. During the meeting, start a countdown, and a sound alert will play four seconds before time is up. After the meeting, you can also highlight overruns. ▲ Entry: Quick Meeting page → agenda panel on the right → click the time → set duration for the current topic.

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05 Start Quick Share

Once the host starts Quick Share—and before enabling “All Follow”—every attendee can browse freely and co-edit across screens, independent of the host’s reading progress. This breaks the limitation of traditional screen casting, which only supports display. ▲ Entry: Quick Meeting page → click Present → share the current content.

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06 Become a co-presenter

Quick Share allows attendees to become co-presenters. When multiple people present the same document, choose to take over as the presenter without reloading the document, keeping the meeting flowing and speakers’ inspiration unbroken. ▲ Entry: During the meeting, an attendee clicks “I’ll present” → click Confirm to become the presenter.

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07 Convert local files or live streams to AI Minutes

AI Minutes supports uploading local files and live-stream replays for audio-to-text or video-to-text conversion. ▲ Entry: From the left navigation bar of the DingTalk chat window, go to Meeting → click DingTalk AI Minutes → click Import File to import a local file for AI Minutes conversion.

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08 Generate to-dos

No conclusions or follow-ups after the meeting? With Quick Meeting, you can create to-do items during the meeting, assign owners for post-meeting follow-up, set due dates, mark urgency levels, and remind owners. To-dos support creating tasks, @mentioning owners, setting deadlines, setting priority, and sending reminders. ▲ Entry: In the Quick Meeting document → select To-Do. 09 One-click sharing Quickly share AI Minutes content with one click. ▲ Entry: Open DingTalk AI Minutes → open the AI Minutes content you want to share → click Share in the top-right corner.

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10 Save to Knowledge Base

Documents from meetings held with Quick Meeting can be exported and uploaded to the DingTalk Knowledge Base for future reference or review, and they make it easier to perform a quick recap at the next meeting on the same topic. ▲ Entry: On desktop, open the Quick Meeting page → click ”…” in the top-left corner → select Add Link to the corresponding Knowledge Base to save the meeting document to the Knowledge Base.
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