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The week after a long holiday is packed with meetings: work planning meetings, project sync-ups, sales reviews, and more. Writing meeting minutes often takes twice as long as the meeting itself—time-consuming and exhausting. Don’t worry. Use DingTalk Docs AI Minutes + a meeting template to convert meeting voice to text in real time. You can send out the meeting minutes within 15 minutes, finishing them right as the meeting ends. That’s an 8x efficiency boost. Give it a try!

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Use a meeting template and turn on AI Minutes to finish your minutes as the meeting ends

Meeting minutes consist of three parts: meeting information, meeting conclusions, and next steps. Here is the template: Meeting Minutes Template. It’s free—save it to your favorites. The meeting minutes template includes the AI Minutes component. Insert AI Minutes during the meeting to convert voice to text in real time and quickly capture meeting content.

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Before the meeting: prepare meeting information and the document in advance

The first part is preparing the meeting information in advance. This is the most important step that many meeting organizers miss, which is why a meeting that should take 30 minutes drags on for two hours with no end in sight. List the topics to be resolved in the document beforehand so participants come prepared and can focus on solving problems during the meeting.

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During the meeting: turn on AI Minutes to capture content quickly

The second part is the meeting notes—the core of the meeting minutes and the part most people find time-consuming to compile. Use AI Minutes, the meeting minutes magic in DingTalk Docs, to convert the entire discussion into text in real time, making it easier to organize the minutes afterward.
  • Real-time transcription with intelligent noise reduction: Voice-to-text in real time during recording, with smart noise reduction for efficient recognition.
  • Intelligent analysis for efficient review: Smart parsing generates keywords. Search with one click to locate key points and quickly review highlights.
  • One-click extraction for quick quoting: Quickly select key words, sentences, and paragraphs, and extract information into the document with one click.
With AI Minutes, capture all the key points and critical information from the meeting. Send out the minutes within 15 minutes after the meeting ends—an 8x efficiency boost. It also ensures the accuracy of every entry in the minutes, helping you avoid finger-pointing during project retrospectives. It’s ideal for cross-team communication and meetings on complex projects.

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After the meeting: list the plan, sync to DingTalk To-Do, and track tasks to completion

The third part is to list the action plan (to-do list) by priority to ensure the meeting content gets executed. You can @ people directly in the document and generate DingTalk To-Dos. Don’t underestimate @ People—it effectively helps drive task execution and ensures meeting outcomes. With this approach, you can write meeting minutes quickly and professionally, impressing both colleagues and leaders. What’s more, every set of meeting minutes you create builds an efficient cross-department collaboration mechanism and showcases your cross-team management skills.

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Help

  1. Use the template for free: Meeting Minutes Template
  2. How to turn on AI Minutes:
  • Method 1: Go to the top toolbar > Insert > AI Minutes to open the AI Minutes module.
  • Method 2: Type ”/” and select AI Minutes from the inline menu.