Using cell coloring

AI Table grid view supports flexible cell coloring. Apply background colors to cells or entire rows that match a condition, or fill a specific column (field) end-to-end — a quick way to surface key data. Notes:

• Coloring is grid view only — other views don’t support it.
• Anyone with view read access can configure colors.

In any AI Table grid view, click Color in the toolbar.

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Configure coloring rules

Four modes:

1. Cell: color cells that match a condition.
2. Entire row: color rows that match a condition.
3. Row marker: mark the left side of matching rows with a color.
4. Entire column: color the whole column (no condition).

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Cell

Cells that match the condition get colored. Below: cells where User rating equals 5 stars are filled yellow.

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Entire row

Rows that match the condition get colored. Below: rows where User rating equals 5 stars are filled yellow.

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Row marker

Mark the left side of matching rows with a color. Below: rows where User rating equals 5 stars get a red row marker.

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Entire column

A specific column gets colored. Below: the whole User rating column is filled light green.

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Quick column color

Right-click a field/column header — or click the dropdown to the right of the title — and pick Color column.

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Multiple rules — priority order

When multiple rules exist, all of them apply. Priority follows rule order — rules higher in the list win. Drag to reorder. When a position is hit by multiple rules, colors blend.

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FAQ

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Q: What’s the max number of coloring rules in one grid view?

A: Cell, entire-row, and entire-column rules all count. Max 20 rules combined.

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Q: Who can use coloring?

A: Anyone with read access to the view can configure coloring. Read-only users can configure locally but can’t save or sync to others. Edit-access users can sync their config to everyone.

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Q: How do multiple rules behave?

A: All rules apply. Priority follows rule order — rules higher in the list win.