Skip to main content
A collaborator’s effective permissions are the combination of doc permissions and Advanced Permissions.When a member has both, the system first unions the scopes of the roles they’re in under Advanced Permissions, then intersects that with their doc permissions to produce the effective permissions.In general, doc permissions set the upper bound of what a collaborator can do; Advanced Permissions narrow the data scope and operations from there.
Any collaborator with the Manage permission can enable, modify, or disable Advanced Permissions — including collaborators who inherit Manage from a knowledge base or knowledge group.
Yes. Once it’s on, effective permissions become the combination of doc permissions and Advanced Permissions. By default, only Admins and members assigned to a custom role can access the AI Table — existing Editors and Viewers temporarily lose access until they’re assigned a role. If you switch to “all role members can access”, collaborators who aren’t assigned to any custom role will get the default role’s permissions intersected with their doc permissions.
Yes. Once it’s off, all collaborators revert to access and collaboration via doc permissions alone — the original Editor and Viewer permissions take effect again.
Free can define 3 roles per AI Table; Business can define 50 per AI Table; Enterprise can define 100 per AI Table.
You’re not the AI Table’s Owner or Admin. Only collaborators with the Manage permission can see and configure Advanced Permissions.
Not yet.
With Advanced Permissions on, AI Table no longer generates content-bearing preview thumbnails.
Single-select, multi-select, person, and Created by fields can be used as filters today. Multiple filters are supported, up to 50 per rule.