Workflow Variables and Errors

​

1 Glossary

When you click the + button in an AI Table automation to reference content, you’ll meet specific terms. This page explains the variables and fields you can reference.

​

1.1 AI Table Variables

Click + in the right panel to add field variables from this AI Table — handy for sending a list of field values to someone or for writing a created group’s ID back to a record.

​

1.1.1 View URL

The URL of an AI Table view. Open the URL to land directly on that view.

​

1.2 Record Variables

Usually surface when an earlier step contains a specific record and a later step references it.

​

1.2.1 Record ID

The unique identifier of a row. Unique within a single table — but may collide across tables in the same database.

​

1.2.2 Workflow Author

The person who configured this automation.

​

1.2.3 Workflow Trigger Time

Includes today (the trigger time), tomorrow (trigger time + 1 day), and day-after-tomorrow (trigger time + 2 days).

​

1.3 Attachment Fields

Includes attachment size, name, type, and a temporary URL (expires 2 hours after generation).

​

1.4 Group Fields

Use a group ID to send messages to that group; or write the group ID into a Group field — it’ll render as a “Group card link”.

​

2 Common Errors

​

2.1 The Table Has Been Deleted — Please Reconfigure the Workflow

Cause: the table was deleted. Fix: reconfigure the automation; pick a different table.

​

2.2 The Specified Record Does Not Exist

Cause: shows up in Update record when the target record doesn’t exist. Fix: reconfigure the automation.

​

2.3 The Field Has Been Deleted

Cause: the field was deleted. Fix: reconfigure the automation; pick a different field.

​

2.4 The Table Is at Its Row Cap — Cannot Add Records

Cause: row count hit the per-table limit. Fix: reconfigure the automation; pick a different table.

​

2.5 The Workflow Was Disabled Mid-Run — Execution Terminated

Cause: the workflow author disabled the workflow during execution. Fix: re-enable the automation as needed.

​

2.6 HTTP Request Timeout

Cause: HTTP requests have a 20s response cap — anything longer is dropped. Fix: ask the upstream side to return faster — they need to respond within 20s for AI Table to receive the result.

​

2.7 HTTP Response Format Invalid — Please Check It Matches the Request Response Format

Cause: the Send HTTP request response auto-included default Content-Type header values, which can’t be parsed. Fix: clear the default header values and retry.

​

2.8 HTTP Request URL Blocked — Please Ensure It’s Reachable on the Public Internet

Cause: HTTP requests don’t support intranet URLs. Fix: switch to a public URL.

​

2.9 This Attachment Field Is Mobile-Only — Please Reconfigure

Cause: the attachment field is set “mobile photo capture only”, which automation can’t change. Fix: reconfigure — uncheck “mobile photo capture only” on the field, or pick a different field.