Workflow variables and common errors

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1 Glossary

When you click the + button in an AI Table automation to reference content, you’ll meet specific terms. This page explains the variables and fields you can reference.

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1.1 AI Table variables

Click + in the right panel to add field variables from this AI Table — handy for sending a list of field values to someone or for writing a created group’s ID back to a record.

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1.1.1 View URL

The URL of an AI Table view. Open the URL to land directly on that view.

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1.2 Record variables

Usually surface when an earlier step contains a specific record and a later step references it.

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1.2.1 Record ID

The unique identifier of a row. Unique within a single table — but may collide across tables in the same database.

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1.2.2 Workflow author

The person who configured this automation.

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1.2.3 Workflow trigger time

Includes today (the trigger time), tomorrow (trigger time + 1 day), and day-after-tomorrow (trigger time + 2 days).

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1.3 Attachment fields

Includes attachment size, name, type, and a temporary URL (expires 2 hours after generation).

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1.4 Group fields

Use a group ID to send messages to that group; or write the group ID into a Group field — it’ll render as a “Group card link”.

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2 Common errors

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2.1 The table has been deleted — please reconfigure the workflow

Cause: the table was deleted. Fix: reconfigure the automation; pick a different table.

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2.2 The specified record does not exist

Cause: shows up in Update record when the target record doesn’t exist. Fix: reconfigure the automation.

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2.3 The field has been deleted

Cause: the field was deleted. Fix: reconfigure the automation; pick a different field.

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2.4 The table is at its row cap — cannot add records

Cause: row count hit the per-table limit. Fix: reconfigure the automation; pick a different table.

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2.5 The workflow was disabled mid-run — execution terminated

Cause: the workflow author disabled the workflow during execution. Fix: re-enable the automation as needed.

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2.6 HTTP request timeout

Cause: HTTP requests have a 20s response cap — anything longer is dropped. Fix: ask the upstream side to return faster — they need to respond within 20s for AI Table to receive the result.

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2.7 HTTP response format invalid — please check it matches the request response format

Cause: the Send HTTP request response auto-included default Content-Type header values, which can’t be parsed. Fix: clear the default header values and retry.

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2.8 HTTP request URL blocked — please ensure it’s reachable on the public internet

Cause: HTTP requests don’t support intranet URLs. Fix: switch to a public URL.

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2.9 This attachment field is mobile-only — please reconfigure

Cause: the attachment field is set “mobile photo capture only”, which automation can’t change. Fix: reconfigure — uncheck “mobile photo capture only” on the field, or pick a different field.