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1 Overview

During an AI Table automation run, you can insert data produced by earlier steps. Different field types accept different content. Below is a per-action breakdown of what you can insert.

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2 Insertable field types per action

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2.1 Create record / Update record / When condition met / On record change

Field typeCreate / Update recordWhen condition metOn record change
Text✅✅✅
Single select✅✅✅
Multi-select✅✅✅
Member✅✅✅
Date✅✅✅
Number✅✅✅
Checkbox✅✅✅
Attachment✅✅✅
Member extension❌❌❌
Link✅❌✅
Rating✅✅✅
Formula❌✅✅
Lookup❌❌❌
One-way link✅✅✅
Two-way link✅✅✅
Created by❌✅❌
Last modified by❌✅✅
Created time❌✅❌
Last modified time❌✅❌
Rich text✅❌✅
ID card✅✅✅
Email✅✅✅
Phone✅✅✅
Currency✅✅✅
Address❌❌❌
Geolocation❌❌✅
Signature❌❌❌
Department❌❌❌
Linked reference❌❌❌
Group✅✅✅
Progress✅✅✅
Workflow✅✅❌

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2.2 Send message to user or group

FieldInsertable field types
Send to groupGroup
Send to userMember, Member’s manager
TitleMember, Link, Attachment, Group, Rich text, etc.
Bottom button URLLink

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3 Reference data from earlier steps

Example: when a new inbound item is added to Inbound details, sync a row in Inventory summary containing item name, item code, and quantity. Configure the automation:
  1. Pick the trigger When a record is created: a new row in Inbound details.
  2. Pick the action Create record: add a row to Inventory summary.
  3. Click Set field values and pick the fields you want to fill.
  4. Click the ⊕ at the right of the input and pick a value from the previous step.