DingTalk Docs: Auto-adjust spacing between Chinese and English
Availability: DesktopValue Smart detection of Chinese and English text automatically adjusts spacing, removing tedious manual steps and making document editing more standardized. How to use Open page settings and turn on Automatically add spaces between Chinese, English, and numbers in editing behavior. Once enabled, spaces are automatically inserted when you mix Chinese, English, and numbers in the document. Use case Ding Sanduo is a content operator in the marketing department who uses DingTalk Docs daily to edit various company materials such as promotional copy, announcements, and administrative documents. With this feature, spaces are automatically added between Chinese characters and adjacent English or numbers, eliminating the need to proofread formatting one by one. This makes article formatting more standardized and reduces the workload of format proofreading.
Spreadsheet: Range watch updates
Availability: Full functionality on desktop; mobile only supports receiving message notificationsValue The new range watch feature provides timely alerts for additions, deletions, and changes to data within a selected range, making team collaboration smoother and more responsive. How to use In the new Collaboration menu at the top — select Watch range — then set the range to watch and the users to notify. Use case Ding Sanduo is an office administrator who uses Spreadsheet daily to consolidate office supply requests from different departments. With “Watch range” enabled, when each department head submits office supply requests via Spreadsheet and a cell is updated, Ding Sanduo receives an instant DingTalk notification. No separate reminders are needed, which lowers communication costs and improves collaboration efficiency. Note: Only users with View only permission or higher to the spreadsheet will receive notifications. Former employees will no longer receive notifications. Notifications are delivered through the DingTalk Docs message account.
Spreadsheet: Spreadsheet information upgrade
Availability: DesktopValue View readers, editors, and data content of a spreadsheet at a glance. How to use In the top navigation bar of the spreadsheet, click the spreadsheet name and select View spreadsheet information. Use case Ding Sanduo is a product manager at an internet company who uses Spreadsheet daily to track the launch progress of new product features and collaborates with R&D and design colleagues to fill in information. With “View spreadsheet information,” he can clearly see how colleagues are using the spreadsheet, including the most recent reading and editing dates and times.
DingTalk Log: Log supports spreadsheet component
Availability: Desktop / MobileValue Log templates now support creating spreadsheet components, making data collection more standardized and data organization more efficient. How to use Click Log — enter Template management — select Create / Edit template — and choose Spreadsheet component. Use case Ding Sanduo is a regional manager at Freshippo who uses DingTalk Log to consolidate daily work reports from store managers, including key information such as sales data, event status, and after-sales issues. With the “Spreadsheet component” feature, she can flexibly combine attachments, text, images, multiselect, and other components to create log templates, standardize the content of log submissions, and efficiently support reporting between managers and team members.
DingTalk Mind: New hand-drawn themes
Availability: DesktopValue Mind Map now supports hand-drawn themes, making content presentation richer, more engaging, and more visually appealing. How to use On the Mind Map creation interface, click the icon at the top left, then select the hand-drawn theme at the bottom of the Theme list. Use case Ding Sanduo is the head of the event planning department at an advertising agency who uses DingTalk Mind daily to create marketing plans and event proposals. The new hand-drawn themes not only help quickly express creative ideas but also make mind maps more visually appealing, adding fresh energy and making proposals more vivid and engaging.
DingTalk Project: “My tasks” quick creation supports selecting “project”
Availability: Web / DesktopValue Distribute tasks across different projects more conveniently and shorten the task creation path. How to use Go to the “My tasks” page and click the create box at the top to quickly create a task. You can directly select “Set project.” Use case Ding Sanduo is a project manager involved in multiple projects who uses “My tasks” to view all the work she is responsible for. Previously, when creating a task from the “My tasks” home, she could not directly select the task’s project — she had to create the task first and then open the task details to change it. With this feature, task creation is much more convenient, cutting the time in half.
DingTalk Project: “My tasks” and “Shortcuts” add “Show subtasks” toggle
Availability: Web / DesktopValue Flexibly choose whether to “Show subtasks” as needed, covering more work scenarios. How to use In “My tasks” and “Shortcuts,” click “View” and select the toggle from the dropdown menu. Use case Ding Sanduo is a project manager who likes to view tasks in a flat list within “My tasks” and “Shortcuts.” Because many of these tasks are large in scope, they are broken down into subtasks and sub-subtasks. Over time, the number of tasks keeps growing, making it hard for her to focus on what matters. With the “Show subtasks” toggle, she can now focus on parent tasks and stay on top of priorities.
DingTalk Drive: Drive supports capacity management by role
Availability: WebValue Customize “My Files” access permissions for users and differentiate Drive capacity limits, making Drive capacity management more flexible. How to use Go to OA Admin Console — Drive — My Files to configure whether Organization Admins, Drive Admins, designated users, and other roles can use “My Files,” and set capacity limits. Use case Ding Sanduo is the head of the new media department who uses DingTalk Drive daily to store the department’s videos, images, documents, and other files. Because different employees do different work, they need different Drive permissions and capacity. With this feature, she can increase storage capacity for the video editing team and reasonably allocate Drive capacity to different users, improving the efficiency of Drive usage.
DingTalk Drive: New file picker
Availability: DesktopValue The new file picker in Drive provides a more logical and efficient resource selection experience. How to use On the chat message screen, click the send file icon above the input box and select Send Drive file to choose which files to send. Use case Ding Sanduo is the administrative manager of an organization. When using DingTalk for daily communication, he often needs to send work files and materials from Drive directly to different work groups via chat. The new Drive file picker lets him send work files and materials more efficiently and accurately.
DingTalk Calendar: Calendar supports setting the default event duration
Availability: Desktop, MobileValue Calendar supports custom default event durations, allowing personalized settings for common event types and making event creation more flexible and convenient. How to use Set the default event duration in Calendar settings. When creating an event, the default duration will follow the user’s setting. Use case Ding Sanduo is an HR professional who uses DingTalk Calendar daily to create events such as interviews, meetings, and training sessions. With this feature, she can set default event durations based on different types of events, and the default duration follows her settings, making event creation more flexible.
Alibaba Mail: Forward emails to chats
Availability: Desktop, MobileValue Want to share the full content of an email but tired of taking multiple screenshots? Use Forward email to chat to send the full email to a chat with one click for clear and complete viewing, making communication easier. How to use In the email’s ”…” menu, click “Share to chat” to share the email to a chat. Use case Ding Sanduo is the marketing manager at a new energy vehicle company who often needs to forward emails to managers and colleagues in other departments to keep work information in sync. With this feature, he can forward the complete email to DingTalk chats and work groups with one click, eliminating the need for repeated screenshots. Information is more complete, communication is easier, and collaboration is more convenient. Last updated on April 22, 2022