DingTalk Docs
Security and permission controls upgraded for safer documents and easier permission settings
New | Document permission controls upgraded with granular settings for multiple scenarios Want to set different levels of document permissions to safeguard your content? You can now configure granular permissions for individual documents, folders, knowledge bases, and the organization admin console — meeting the needs of various collaboration scenarios for safer documents and more efficient permission settings. 💡 Availability: Mac and Windows users; mobile is read-only 📖 How to use: Share panel > Manage permissionsFilter favorited documents by multiple dimensions and types to quickly locate the target document
New | Favorites filter now supports more document and file types and source filtering, helping you find target files quickly Filter by more document and file types, with new source filters for Cloud Drive, Chat, and Knowledge Base. 💡 Availability: Android, iOS, Mac, and Windows users 📖 How to use: On the document Home page, go to Favorites and select options under Type and SourceGroup Knowledge Base banner card clearly displays group contribution rankings to inspire member creativity
New | A new banner card in the Group Knowledge Base inspires team creativity How can you effectively spark group members’ creativity in daily work? A new banner card in the DingTalk Group Knowledge Base clearly displays members’ contribution rankings, updated in real time on an hourly basis, fueling team creativity and enabling efficient content management. 💡 Availability: Android, iOS, Mac, and Windows users 📖 How to use:- Appears automatically once a Group Knowledge Base is linked.
- Users can close the card from their own view; group admins can disable it for the entire group via “Group extension settings” in the Group Knowledge Base menu.
Experience improvement: Add group files to the Knowledge Base in bulk for more efficient content management
Improved | Add multiple group files to the Knowledge Base at once for more efficient organization and archiving Still adding group files to the Knowledge Base one by one? You can now add multiple group files to the Knowledge Base in bulk, efficiently organizing and archiving scattered group files for greater productivity and easier content management. 💡 Availability: Mac and Windows users 📖 How to use: In group files, click “Add to”, or select multiple files and click Add toSpreadsheet
A new tool for data referencing: cross-spreadsheet references make data updates clearer and more accurate
New | Spreadsheet now supports cross-spreadsheet data references — update one table, sync many Whenever you update data, do you find yourself constantly switching between related spreadsheets or manually copying data over? This inefficiency can turn data processing into a daily nightmare. Now, with cross-spreadsheet references in DingTalk Spreadsheet, you can sync data across multiple tables in a single step. 💡 Availability: Mac and Windows users 📖 How to use: Full functionality is available on desktop; mobile only displays referenced data- Entry: Top menu of the spreadsheet > Data > Cross-spreadsheet reference
- Create a reference: Users can select online spreadsheets within the current organization that they have View Permission and Download access (or higher) to (local spreadsheets are not supported yet).
- Confirm to start the reference.
- The first reference requires the user to allow reading the latest data; once allowed, the referenced data is displayed.
- Referenced data is for display only and cannot be edited; any modifications will trigger an error.
DingTalk AI Table
New field type for AI Table: Formula field with functions for more efficient and convenient data processing
New | Formula field added to DingTalk AI Table, with rich functions for accurate data calculation Want to calculate AI Table data quickly and accurately when tracking sales, procurement, or similar information? The new Formula field in DingTalk AI Table automatically calculates data using a rich set of functions, making data processing more efficient and convenient. 💡 Availability: Mac and Windows users; mobile is read-only (DingTalk Professional Edition and Exclusive Edition benefit) 📖 How to use: Entry: Edit field/column > Formula Edit the formula Select a function Confirm the formula to get the result Formula results are calculated automatically and cannot be modifiedThe new “Customer Service and Help” experience is now live, helping you quickly master product features and work efficiently
New | DingTalk AI Table’s “Customer Service and Help” has been fully upgraded, supporting beginner videos, release notes, the product manual, and live agent support DingTalk AI Table’s “Customer Service and Help” has been fully upgraded. In addition to the product manual and live agent support, you can now view beginner videos and release notes to stay up to date with the latest changes and learn helpful tips, so you can master product features quickly and work more efficiently. 💡 Availability: Mac and Windows users; mobile is read-only (DingTalk Professional Edition and Exclusive Edition benefit) 📖 How to use:- Click the ”?” icon in the bottom-right corner > “Customer Service and Help”
- Click “More ···” in the top-right corner > “Customer Service and Help”
AI Table experience optimization: arrange your data the way you want, with full management flexibility
Improved | View-only users can also filter, sort, and group data in AI Table View-only users can now filter, sort, group, and perform other view-related actions in AI Table without affecting other people’s views. This meets the browsing needs and habits of different roles, providing clearer structure for efficient management and helping you focus on your target data. 💡 Availability: Mac and Windows users; mobile is read-only (DingTalk Professional Edition and Exclusive Edition benefit) 📖 How to use:- Applies to users with View or View-only permissions.
- Available actions: filter, sort, group, find, comment, adjust row height, and more.
- The first time a user performs any of these actions, a one-time message appears: “Actions performed in read-only mode will not be saved or affect other users.” This message is shown only once to avoid disruption.