Finalize content: Lock your document content to prevent accidental edits
The Finalize feature in DingTalk Docs delivers an efficient and secure solution for enterprise document management. Once finalized, documents are automatically locked to prevent unauthorized changes and to keep content accurate and consistent. Updates require approval, ensuring every change is traceable.| 🙋 Scenario | ❌ Common pain point | ✅ After using Finalize |
|---|---|---|
| Legal specialist | Contracts and agreements are easily edited by mistake | Lock the final version to safeguard file security and validity. All updates require approval from the legal manager. |
| Retail manager | Promotion plans and inventory reports change frequently, causing confusion | Keep information consistent. Adjustments require headquarters approval, ensuring data accuracy and decision-making efficiency. |
| Product manager | Disorganized Product Requirement Document (PRD) versions slow down development | All changes require approval from the project manager and are logged, ensuring development has a clear and traceable source. |
Or click the ”…” icon in the top right corner of DingTalk Docs and select Finalize.
Edit comments: Fix typos and improve communication accuracy
Comments in DingTalk Docs now support editing. Whether you sent a comment by mistake or need to add more information, you can edit the original comment directly without the hassle of deleting and resending. This greatly improves collaboration efficiency and communication flow.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Copywriter | Repeated back-and-forth on copy edits creates scattered comments that lack focus. | Copy aligns more closely with the final direction, reducing rework caused by outdated information and boosting productivity. |
| Project manager | Sending repeated comments for changing requirements causes constant interruptions. | Edit previous comments to update requirements instantly, avoiding the disturbance of resending new messages. |
📓 Instructions: In DingTalk Docs, click the message card of a posted comment, click the Edit icon at the top, and edit as needed.
Version management: Full history of document changes
DingTalk Docs supports version management. You can save multiple versions of a document without worrying about version confusion or accidental overwrites. Past content remains traceable at any time. Each saved version exists independently and can be shared and accessed separately, allowing team members to easily follow the document’s full evolution.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Academic writing | Papers go through multiple revisions, making historical comparisons unclear. | Every revision is clearly recorded, allowing authors and reviewers to review past content at any time, ensuring paper quality and consistency. |
| Education sector | Key revisions in teaching materials are unclear. | Easily manage different versions of course materials, from initial planning at the start of the semester to final polished lectures, with every change recorded. |
| Marketing | Historical versions are hard to find. | Save every revision of campaign plans so each version remains independent and traceable. |
Or click the ”…” icon in the top right corner of DingTalk Docs, select Version management, and then click Save as version or View all version records.
Document versions: Color highlights and split-screen comparison make every change clear
With the version comparison feature in DingTalk Docs, team members can easily track every change through color highlights and split-screen views. The intuitive visual layout makes differences obvious at a glance, ensuring accurate communication and more efficient collaboration.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Project manager | Opaque updates lead to poor communication and project bottlenecks. | Version comparison highlights differences in color for immediate visibility. |
| Designer | Vague descriptions cause clients to request frequent design tweaks. | Color highlights showcase edits, giving clients the most intuitive design confirmation, reducing rework and boosting communication efficiency. |
✨ DingTalk Spreadsheet
Full-document translation: Switch freely between multiple languages for efficient cross-border collaboration
With full-document translation in DingTalk Spreadsheet, you can quickly translate spreadsheet content into multiple languages. Real-time multilingual translation easily breaks language barriers, allowing team members to understand document content instantly regardless of their language, ensuring accurate information delivery and boosting international collaboration.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| International trade | Processing multilingual order information is time-consuming and labor-intensive. | View and edit multilingual orders efficiently to boost productivity. |
Or in DingTalk Spreadsheet, click the ”…” icon in the top right corner and select Full-document translation.
Batch image export: DingTalk Spreadsheet now supports exporting 4,000 images at once for efficient downloads
The image export capability in DingTalk Spreadsheet has been upgraded, raising the single batch export limit from 400 to 4,000 images. This meets high-volume needs and makes saving images more efficient. (Note: This feature requires the DingTalk Office Suite Basic plan.) 💡 Availability: Mac, Windows, and Web users📓 Instructions: In DingTalk Spreadsheet, click the ”…” icon in the top right corner, click Download as, and download the images in the spreadsheet to your device. With the DingTalk Office Suite Basic plan or above, you can download up to 4,000 images at once.
DingTalk Spreadsheet AI summary: Smart AI analysis to capture key information efficiently
Attachments inserted in DingTalk Spreadsheet now support AI summary. The system automatically analyzes inserted attachments and extracts the key content of the file, saving significant time and improving information processing efficiency and workflow convenience.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Report analysis | Files such as market research reports and user behavior analyses contain large volumes of information, making manual extraction time-consuming and labor-intensive. | Quickly extract key information from reports to save time and speed up team decision-making. |
📓 Instructions: In DingTalk Spreadsheet, click an inserted attachment, then click View summary in the pop-up window.
Insert online documents: Make document linking and management more efficient
DingTalk Spreadsheet now supports inserting online documents such as DingTalk Docs, spreadsheets, and AI Tables. You can upload and store materials online, eliminating the hassle of repeatedly searching for and consolidating data, and significantly improving productivity and workflow.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Project documents | Project progress reports and contract files are scattered, making management difficult. | Upload project progress reports and contract files online directly, making information easy to find. |
✨ DingTalk AI Table
New AI Table home page: Direct access from the navigation bar for quick creation and management
AI Table now has a dedicated home page that supports content management and quick access, with a direct entry from the DingTalk primary navigation bar, making operations more intuitive and efficient. 💡 Availability: Mac and Windows users📓 Instructions: You can find the AI Table entry in the sidebar of the DingTalk home page.
Cross-table data sync: New “Sync from other Data Sources” makes integrating data across tables easy
You can now sync data from other Data Sources into AI Table. Easily select data from another AI Table and sync it to the current one without complex steps. This not only improves data management and usage efficiency, but also strengthens connectivity between different Data Sources, making data integration faster and more convenient.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Data integration and analysis | Data scattered across different systems and tables is hard to view and analyze in one place. | Improve data integration efficiency and enable centralized management and analysis of cross-department data. |
📓 Instructions: In AI Table, click Sync from other Data Sources at the bottom of the new table panel, select the AI Table data to sync, and configure as needed.
AI Table supports HTTP requests: Automate data synchronization
AI Table automation now supports HTTP requests, allowing the system to automatically send network requests to specified URLs for seamless integration with third-party systems and unified data flow.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Real-time data updates | Real-time data updates are required, but manual operations cannot meet the demand. | Automatically send HTTP requests to enable real-time updates, ensuring data is timely and accurate for more responsive decision-making. |
📓 Instructions: When configuring AI Table automation, select HTTP request as the trigger type and configure it based on your needs.
Automation supports detecting linked field changes: Track linked field updates flexibly and stay on top of business activity in real time
AI Table automation now supports monitoring changes to one-way and both-way Linked fields when records are updated. This provides more flexibility in configuration, allowing you to capture updates instantly and greatly improving workflow management efficiency and convenience.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Supply chain management | Incorrect data associations cause inventory errors and order delays, affecting supply chain efficiency. | Monitor field changes in real time to optimize inventory management and order processing, improving efficiency. |
📓 Instructions: When configuring AI Table automation, if you choose When a record is changed as the trigger condition, you can select one-way and both-way Linked fields to monitor.
Improved automation lookup: Customize follow-up actions when no results are found to enhance workflow control flexibility
When looking up records in automation, you can now set the action to take when “no results are found”, choosing to continue or stop the workflow for greater control flexibility.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Data analysis | When required data cannot be found during retrieval, analysis is interrupted. | Provide alternative analysis paths or report on missing data to optimize decision-making. |
📓 Instructions: When configuring the lookup record action in AI Table automation, simply check the option in the settings panel.
Granular Access filter now supports the Department field: Easier Permissions setup
The Granular Access filter has been upgraded. Admins can easily set different access permissions based on Department, ensuring each User can only access information within their scope. This boosts team collaboration efficiency and data security, taking refined management to the next level.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Project teams handling sensitive data | Projects involving confidential information have complex permission settings that are hard to manage. | The Department field simplifies permission configuration, ensuring only relevant personnel can access confidential data. |
📓 Instructions: When configuring Granular Access role permissions, if the Table contains a Department field, you can filter by Field content permissions on the Department field.
Improved Lookup field display: Show field content in its original format for intuitive data presentation
Lookup fields now display in the same format as the source data, including attachments, users, and more, making information clearer and more intuitive, and improving the data viewing experience.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Project collaboration and communication | Different Users may interpret data differently due to missing formatting, impacting communication efficiency. | Unified format display ensures all stakeholders understand data consistently, helping communication and collaboration. |
📓 Instructions: When configuring a Lookup field, after selecting the field to reference, you can choose to display it in its original format in the field format settings.
New Working days settings for Timeline: More personalized task collaboration and flexible team coordination
DingTalk AI Table Timeline has been updated with a new Working days setting feature, making project management more flexible, precise, and aligned with real-world needs, improving team collaboration accuracy.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Customized task scheduling | Different roles within a team have different requirements for working days. | Allow each task or role to have its own Working days configuration to meet personalized needs. |
📓 Instructions: In Gantt view, click Timeline settings at the top, then click Custom Working days and turn it on.
Gallery supports drag-and-drop creation: Improved operation efficiency for quick data entry
You can now drag images directly into Gallery to create records in batches, simplifying the upload and record creation steps, improving efficiency, and enabling quick data entry.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Design teams need to efficiently manage and categorize image assets when organizing materials | Categorizing and creating records among large volumes of assets is cumbersome and inefficient. | Support batch operations to efficiently manage and categorize assets, reducing operational workload. |
📓 Instructions: In Gallery, if the view contains attachment or other fields, you can drag images directly next to the gallery. When the “Release to create record” prompt appears, drop to upload, then configure the title and other details.
Forms support To-Do reminders: Collect form data efficiently and improve collaboration and response
When sharing a form, you can now set a To-Do reminder to ensure members fill it out in time, improving collaboration and feedback collection efficiency.| 🙋 Scenario | ❌ Common pain point | ✅ Result |
|---|---|---|
| Training registration and course feedback forms | Participants may forget to register or submit course feedback. | Reduce manual follow-up, increase form completion speed, and help manage course resources and improve training content. |